The basic search allows you to find documents that match all the given criteria simultaneously. You may impose filter by Author, Group, Project, Tags, Date range, Signed state and Title. In addition, you can do full-text search (Content).
Since the system may contain a very large list of entities, and to speed up the selection process, there are pre-defined groups such as Me (you current profile), My groups (any groups your current profile is listed in) and so on. To edit these, go to your author profile setting and configure the attributes (see section: Configuring author attributes).
It is possible to store your most common searches as Favourites. To do so, perform a search, using for example Basic filter. Then go the the favourites pane and click "Store current search as new favourite". You will be asked to give it a name.
To recall a query, press the button. If you want to see the query you can hold the mouse cursor over the button for a few seconds. The trash can deletes the favourite.
If the basic filtering is too rough, it is possible to instead search for documents using boolean queries. For example,
Author:”Carl” AND Group:”Meuwitz”will search for documents with Carl as an author, and the document belonging to the Meuwitz group. Similarly, it is possible to use OR. To do the opposite, see what documents where generated while not in the Meuwitz group, the query would be
Author:”Carl” AND NOT Group:”Meuwitz”Whenever there is an ambiguity in the search pattern, it is possible to use ()-brackets. For example,
(Author:”Carl” AND Group:”Meuwitz”) OR Project:”X”and
Author:”Carl” AND (Group:”Meuwitz” OR Project:”X”)do not mean the same thing. The first will list any document from project X, while the latter will always require Carl to be an author.
Keywords are always of the form Type:Value, where Type is case-insensitive and for example any of Author, Group, Project etc. You don't need to remember the key words as they can be automatically typed by pressing the corresponding button. If you wish to improve upon a filter you have created using for example a basic filter, you can use the "Get current query" button to insert the current search as a boolean query.